Templates

Fire safety inspection checklist

In short

This fire safety inspection checklist gives a facilities team a clear walk-through of the usual visual checks, from extinguishers and exits to emergency lighting, alarms and signage, with a place to log the result. Run it as an inspection template in Cohiva Control and a failed item raises a work order automatically, with versioned, immutable records. It supports your own inspection regime; certification and testing of fire equipment must be done by qualified, licensed people under the applicable standards.

Fire safety inspection checklist

Routine fire safety checks are the quiet work that keeps people safe between formal services. A blocked exit, an extinguisher gone missing from its bracket, an exit sign that has stopped glowing: these are the things a regular walk-through catches. This checklist gives a facilities team a clear order to work through, and shows how to run it inside Cohiva Control so the result is dated, recorded and any failure becomes a tracked action.

This is a visual, routine checklist. It supports your own inspection regime; it does not replace the certification, testing and tagging of fire equipment, which must be carried out by qualified and licensed people under the applicable standards. Follow those standards and your service contracts for what must be tested and how often.

Before you start

  • Confirm the route you will walk so you cover every area.
  • Open the relevant asset or location record in Cohiva Control.
  • Have the previous inspection to hand so you can check that earlier issues were closed.

Check extinguishers and fire equipment

  • Confirm each extinguisher and hose reel is present in its location and unobstructed.
  • Check pressure gauges read in the normal band where fitted, and look for visible damage.
  • Confirm service tags are present and within date; flag anything overdue for the service provider.
  • Check fire blankets and other equipment are present and accessible.

Check exits and egress paths

  • Confirm exit doors open freely and are not locked, blocked or wedged.
  • Check egress paths and stairs are clear of storage and obstructions.
  • Confirm fire and smoke doors close properly and are not propped open.

Check emergency lighting and signage

  • Confirm exit signs are visible and illuminated.
  • Check emergency lights for obvious faults; arrange formal testing per the applicable standard.
  • Confirm directional and safety signage is present, legible and correct.

Check alarms and detection

  • Confirm the fire panel shows a normal status and note any faults or isolations.
  • Check that detectors and call points are visible, undamaged and unobstructed.
  • Log any alarm or fault history worth following up.

Log and close out

  • Mark each item pass or fail.
  • Attach photos of anything blocked, damaged or missing.
  • Record the date, the area and who carried out the check.

In Cohiva Control, a failed item can raise a work order automatically, so a blocked exit or an overdue extinguisher becomes a tracked action assigned to someone, rather than a note that fades. Inspection records are versioned and immutable once submitted, so you keep a clear, dated history that supports your obligations and your reporting.

Part of the Cohiva platform

Cohiva Control is part of the Cohiva platform. Leisure operators often run it with Cohiva Complex, and finance teams connect it to Cohiva Crunch for the general ledger. Explore the platform at www.cohiva.app.

Frequently asked questions

Does this checklist replace a certified fire inspection?
No. It is a routine visual walk-through that supports your own inspection regime between formal services. Certification, testing and tagging of fire equipment must be carried out by qualified and licensed people under the applicable standards.
What does the checklist cover?
The everyday visual items: extinguishers and hose reels present and unobstructed, exits and paths clear, emergency lighting and exit signs, alarm and detection indicators, and signage. It does not replace specialist testing.
How often should I run it?
Run routine visual checks regularly and align formal testing with the applicable standards and your service contracts. Set the interval in Cohiva Control to suit your site and obligations.
What happens when an item fails?
A failed item can raise a work order automatically, so a blocked exit or a missing extinguisher becomes a tracked action. The inspection record is versioned and immutable once submitted, giving you a dated history.
Does completing it make my building compliant?
No. It helps you keep records and supports your obligations, but it does not satisfy your legal duties on its own. Confirm your duties against the applicable standards and use qualified providers for regulated testing.