Integrations

Cohiva Crunch integration: depreciation into your finance platform

In short

Cohiva Control posts monthly fixed-asset depreciation journals to Cohiva Crunch, the finance and general-ledger product in the same platform, from the system that maintains the asset. The monthly run is idempotent, so re-running it does not double-post, posting state is tracked separately from the append-only depreciation ledger, and a failed post can be retried safely.

Cohiva Crunch integration: depreciation into your finance platform

Cohiva Crunch is the finance and general-ledger product in the Cohiva platform, and Cohiva Control posts depreciation straight into it. For an operator running both, that means maintenance, assets and the ledger all live within one platform, with no integration boundary between separate vendors. This page explains what posts, how it stays safe, and why keeping it in the platform helps.

What gets posted to Crunch

Each month, Cohiva Control computes depreciation for your assets across whichever methods they use, straight-line, diminishing value, double declining balance, units of production, sum of years digits or AASB 16 leases, and records the charge on an append-only depreciation ledger. From there it posts a journal into Cohiva Crunch. The amount that posts is the amount the engine computed, carried as a fixed-precision decimal rounded half up, so the maintenance system and the ledger agree to the cent.

How to set it up

  1. Connect Cohiva Control to Cohiva Crunch through the integration settings.
  2. Map your depreciation to the Crunch accounts you want the journal to hit.
  3. Confirm the assets you want depreciated, with their cost, residual value, method and useful life.
  4. Run the monthly depreciation, or let the scheduled run do it, and the journal posts to Crunch.

Posting safely: idempotent runs

Cohiva Control’s monthly run is idempotent, so running it again for a month that has already posted does not create a second journal in Crunch. A retry after an interruption, or a scheduled run that overlaps a manual one, will not double-charge your accounts.

Keeping the ledger clean

The depreciation ledger in Cohiva Control is append-only and cannot be edited or deleted. To track whether a journal has posted, succeeded or failed without breaking that guarantee, posting state lives separately from the ledger row. Because the two are separate, a failed post can be retried without ever touching the immutable record.

Why keep it in the platform

Posting to Cohiva Crunch keeps the whole chain, maintenance, assets and the general ledger, inside one platform. There is no integration boundary between separate vendors to manage, and the asset that is maintained, depreciated and posted is one record from end to end. For teams whose ledger lives elsewhere, Cohiva Control posts to Xero, QuickBooks and NetSuite just as readily; for those on Crunch, staying in the platform is the tightest fit.

Beyond depreciation

The depreciation posting is part of a broader open platform. Work order completions can be posted out through signed webhooks and a typed SDK, so finished maintenance can trigger processes in other systems.

A note on advice

The depreciation features give general information about how Cohiva Control calculates depreciation. They are not accounting, tax or financial advice. Confirm treatment with your accountant or adviser.

Part of the Cohiva platform

Cohiva Control is part of the Cohiva platform. Leisure operators often run it with Cohiva Complex, and finance teams connect it to Cohiva Crunch for the general ledger and consolidation. Explore the platform at www.cohiva.app.

This page provides general information about how Cohiva Control calculates depreciation. It is not accounting, tax or financial advice. Confirm treatment with your accountant or adviser.

Frequently asked questions

What is Cohiva Crunch?
Cohiva Crunch is the finance and general-ledger product in the Cohiva platform. Cohiva Control posts depreciation journals into it, so maintenance, assets and the ledger sit within one platform.
What does Cohiva Control post to Crunch?
Monthly fixed-asset depreciation, as a journal. The depreciation is computed in Cohiva Control on the same asset your team maintains, then posted into Cohiva Crunch.
Will it ever post the same month twice?
No. The monthly run is idempotent, so running it again for a month that has already posted does not create a second journal in Crunch.
What happens if a post fails?
Posting state is tracked separately from the append-only depreciation ledger, so a failed post can be retried without altering the ledger row. The ledger stays immutable while the posting is corrected.
Why post to Crunch rather than an external ledger?
If your finance lives in Cohiva Crunch, posting there keeps maintenance, assets and the ledger inside one platform, which removes the integration boundary between systems. Cohiva Control also posts to Xero, QuickBooks and NetSuite for teams whose ledger is elsewhere.