Industries

CMMS and asset finance for leisure centres

In short

Cohiva Control is a maintenance and asset management system for leisure centres that run a mix of pool plant, fitness equipment, courts and building services across one or more sites. It brings an asset register, work orders, preventive maintenance, inspections and a hard contractor-compliance gate together with native fixed-asset depreciation that posts journals to your ledger. Each operator runs in an isolated database.

CMMS and asset finance for leisure centres

A leisure centre is several businesses under one roof. There is a pool to keep safe, a gym floor full of equipment, courts and halls in constant use, and the building services that hold it all together. That breadth is exactly what makes maintenance hard to keep on top of, and it is what Cohiva Control is built for: operators running mixed physical plant across one or more sites, with the maintenance side and the finance side joined up.

A single register for a mixed estate

The strength of a leisure centre is also its maintenance challenge. Pool pumps, filtration and chemical dosing share a plant room with boilers and heat pumps. Out on the floor you have cardio and strength equipment, court lighting, retractable seating, sometimes lifts and kitchen plant for the cafe. Cohiva Control gives every one of those a place in a single asset register, each with a stable identity and an immutable code you can put on a QR label. A technician scans the label and sees the asset’s history, condition and open work, and that code is never reused when equipment is replaced or moved, so the record holds up over years.

Preventive maintenance that matches how hard things work

Equipment in a leisure centre does not wear evenly. A treadmill on the busiest part of the floor takes far more punishment than one in the corner, and pool plant works harder in summer. Cohiva Control schedules preventive maintenance on a time interval or a meter interval, so you can service high-use equipment on its actual usage and fixed-cycle plant on the calendar. Schedules generate work orders automatically, and because that generation is idempotent, a re-run will not create duplicate jobs. You can track preventive maintenance compliance against the schedule to see what is on track and what has slipped.

Reactive work is handled with the same discipline. Work orders move through a server enforced state machine, illegal transitions are rejected, and every change is written to an append only history row, so the record of who did what stays defensible.

Inspections that close the loop

Daily and periodic inspections are routine across a leisure centre, from pool water checks to equipment safety walks. Cohiva Control inspection templates capture pass or fail items, numeric readings, photos and signatures, and a failed item can raise a work order automatically, so a problem found on a walk becomes a tracked job rather than a note someone forgets. Submitted inspections are versioned and immutable.

Contractor compliance you cannot skip

Specialist work, from plant servicing to lift maintenance, often goes to contractors, and that is where compliance can quietly lapse. Cohiva Control holds the line. A contractor with expired, missing or unverified public liability insurance, a trade licence or a site induction cannot be assigned to a work order. It is a hard block with no override, even for an administrator. You set the documents you require, and the system enforces them on every assignment, which helps you comply with your own contractor policy without chasing paperwork at the last minute.

Finance built into maintenance

Where most maintenance tools hand the asset list to a separate fixed-asset register, Cohiva Control carries each asset through to native depreciation. It runs six methods, straight line, diminishing value, double declining balance, units of production, sum of years digits and AASB 16 for leases. Money is held accurately to the cent rather than as a floating point number, each monthly run writes to an append only depreciation ledger, and the journal can post to Xero, QuickBooks, NetSuite or Cohiva Crunch. Because one record drives maintenance and finance, your team is not reconciling two systems.

Australian built, multi-site ready

Cohiva Control is Australian built and supports AASB 16 lease accounting for leased equipment. It is database per tenant, so each operator runs in an isolated database, and a group of centres can be managed in the one platform.

Part of the Cohiva platform

Cohiva Control is part of the wider Cohiva platform. Leisure operators often pair it with Cohiva Complex for running the centre itself, and finance teams connect to Cohiva Crunch for the general ledger. Explore the whole platform at www.cohiva.app.

Frequently asked questions

What does Cohiva Control cover in a leisure centre?
The full mix of plant a centre runs, from pool pumps, filtration and HVAC to fitness equipment, court lighting, lifts and kitchen plant. Each is a registered asset with its own history and maintenance schedule.
Can it handle several centres in one account?
Yes. You can manage multiple sites in the one system, and each operator's data sits in its own isolated database, so sites are kept cleanly separated.
How does it keep contractors compliant?
A contractor with expired, missing or unverified public liability insurance, a trade licence or a site induction cannot be assigned to a work order. The block is enforced by the system with no override.
Does it depreciate our equipment?
Yes. Cohiva Control runs six depreciation methods including AASB 16 leases and posts monthly journals to Xero, QuickBooks, NetSuite or Cohiva Crunch from the same record your team maintains.
Can preventive maintenance run on usage rather than dates?
Yes. Schedules can run on a time interval or a meter interval, so high-use equipment is serviced on actual usage rather than only the calendar.