CMMS and asset finance for healthcare and aged care

In a hospital, clinic or aged-care home, the building services are not in the background. They keep vulnerable people safe and comfortable, and when something critical fails the consequences are immediate. Cohiva Control is built for operators who run that kind of plant, where uptime matters and access has to be controlled, and it joins the maintenance side to the finance side so the asset you service is the asset you depreciate.

The plant you depend on

A healthcare or aged-care facility runs a demanding mix of equipment. HVAC has to hold conditions in clinical and resident areas. Backup generators have to start when the power fails. Nurse-call and emergency systems, cold-chain fridges for medicines and vaccines, hot water and laundry plant, lifts, and fire systems all sit on the critical list. Medical-gas distribution is specialised, licensed work, and while a licensed person maintains it, the asset, its history and its scheduled work still belong in your register.

In Cohiva Control every one of those is a registered asset with a stable identity. The register carries hierarchy, condition and lifecycle state, so you can see how assets relate and which sit beneath a critical parent. Each asset has its own immutable code you can put on a QR label, so a technician can scan it and see the full history and open work, and that code is never reused when an asset is transferred or disposed.

Maintenance matched to criticality

Not every asset carries the same risk, and a healthcare estate is where that matters most. Cohiva Control lets you configure preventive maintenance and inspection frequencies per asset, so the critical chiller, the generator and the cold-chain fridge get the intensive routines their failure consequences justify, while lower-consequence equipment is maintained more lightly. Schedules run on a time interval or a meter interval, generate work orders automatically without duplicates, and PM compliance is tracked against the schedule.

When something needs fixing, the work order moves through a server-enforced state machine, from open to assigned, in progress, pending parts, completed and verified. Illegal jumps are rejected and every transition is written to an append-only history row, giving you a defensible record in an environment where records are scrutinised.

Inspections that turn into action

Routine safety and plant inspections are constant in healthcare. Cohiva Control inspection templates capture pass or fail checks, numeric readings, photos and signatures, and a failed item can raise a work order automatically, closing the loop between finding a problem and fixing it. Once an inspection is submitted it is versioned and immutable, so the record reflects what was actually observed.

A hard line on contractor compliance

A clinical or residential environment is exactly where an uninsured or unlicensed contractor must never slip through, and exactly where time pressure tempts a shortcut. Cohiva Control will not allow it. A contractor whose public liability insurance, trade licence or site induction is expired, missing or unverified cannot be assigned to a work order. This is a hard block, not a reminder, with no override available even to an administrator. You configure the document set, including inductions, and the system enforces it every time someone is assigned, which helps you comply with your own contractor management and access policies.

Maintenance and depreciation in one place

Healthcare and aged-care operators carry substantial capital plant, and most maintenance tools leave the books to a separate fixed-asset register. Cohiva Control carries each asset through to native depreciation across six methods, straight-line, diminishing value, double declining balance, units of production, sum of years digits and AASB 16 for leases, with money held to the cent rather than as a floating point number. Each monthly run writes to an append-only depreciation ledger and can post the journal to Xero, QuickBooks, NetSuite or Cohiva Crunch. Because the same record drives both maintenance and finance, you are not reconciling two systems at year end. This is general information about how the product calculates depreciation, not accounting advice; confirm treatment with your finance team.

Built for Australian operators across sites

Cohiva Control is Australian-built and supports AASB 16 lease accounting, which matters when plant or facilities sit on a lease. It is database per tenant, so each operator runs in an isolated database, and you can manage several facilities in the one platform. See how preventive maintenance and the contractor compliance gate work, and the related approach for data centres where uptime is critical.

Part of the Cohiva platform

Cohiva Control is part of the wider Cohiva platform. Finance teams connect to Cohiva Crunch for the general ledger, and operators of leisure or aquatic facilities often run Cohiva Complex for centre management. You can see the whole platform at www.cohiva.app.