CMMS and asset finance for aquatic centres
Running an aquatic centre is a maintenance job before it is anything else. The pool plant has to keep moving, the water has to stay safe, and the building services have to hold up under heat, humidity and chemicals that wear equipment faster than almost any other environment. Cohiva Control is built for operators who run that kind of physical plant across one or more sites, and it joins the maintenance side to the finance side so the asset you service is the asset you depreciate.
The plant you depend on
An aquatic centre runs a surprising amount of equipment behind the scenes. Pool pumps and filtration keep the water circulating and clean. Chemical dosing systems hold the balance that keeps swimmers safe. Heat pumps and boilers manage pool and air temperature, and plant room HVAC fights the humidity that corrodes everything around it. Backwash systems, UV or ozone treatment, and a long list of valves, motors and sensors all need attention on their own rhythm.
In Cohiva Control every one of those is a registered asset with a stable identity. Each asset has its own immutable code you can put on a QR label, so a technician standing at the plant can scan it and see the full history, condition and open work. That code is never reused when an asset is transferred or disposed, so the record stays trustworthy over the long life of the equipment.
Preventive maintenance that follows the equipment
Calendar based servicing only goes so far when some equipment runs flat out in summer and idles in winter. Cohiva Control lets you schedule preventive maintenance on a time interval or a meter interval, so a pump can be serviced on run hours and a filter on a fixed date. Schedules generate work orders automatically, and that generation is idempotent, which means a re-run will not flood your team with duplicate jobs. You can see preventive maintenance compliance against the schedule, so you know what is on track and what has slipped.
When something does need fixing, the work order moves through a server enforced state machine, from open to assigned, in progress, pending parts, completed and verified, with cancellation handled cleanly. Illegal jumps are rejected, and every transition is written to an append only history row, so you always have a defensible record of who did what and when.
Inspections that turn into action
Water safety and plant inspections are part of daily life in an aquatic centre. Cohiva Control inspection templates capture pass or fail checks, numeric readings, photos and signatures, and a failed item can raise a work order automatically. That closes the loop between finding a problem and fixing it. Once an inspection is submitted it is versioned and immutable, so the record reflects what was actually observed.
A hard line on contractor compliance
Pool plant work often goes to specialist contractors, and that is exactly where compliance slips through the cracks under time pressure. Cohiva Control will not let it. A contractor whose public liability insurance, trade licence or site induction is expired, missing or unverified cannot be assigned to a work order. This is a hard block, not a reminder, and there is no override available, even to an administrator. You configure which documents you require, and the system enforces them every time someone is assigned, which helps you comply with your own contractor management policy without relying on memory.
Maintenance and depreciation in one place
Most maintenance tools stop at the work order and leave the books to a separate fixed-asset register. Cohiva Control carries each asset through to native depreciation. It runs six methods, straight line, diminishing value, double declining balance, units of production, sum of years digits and AASB 16 for leases, and money is held to the cent rather than as a floating point number. Each monthly run writes to an append only depreciation ledger and can post the journal to Xero, QuickBooks, NetSuite or Cohiva Crunch. Because the same record drives both maintenance and finance, you are not reconciling two systems at year end.
Built for Australian operators across sites
Cohiva Control is Australian built and supports AASB 16 lease accounting, which matters when pool heating plant or other equipment sits on a lease. It is database per tenant, so each operator runs in an isolated database, and you can manage several centres in the one platform.
Part of the Cohiva platform
Cohiva Control is part of the wider Cohiva platform. Many aquatic operators also run Cohiva Complex for managing the centre itself, from memberships to bookings, and finance teams connect to Cohiva Crunch for the general ledger. You can see the whole platform at www.cohiva.app.