Glossary

CMMS

In short

A CMMS, or computerised maintenance management system, is software that tracks an organisation's physical assets, the work orders raised against them and the preventive maintenance scheduled to keep them running. It replaces spreadsheets and paper job cards with one record of what you own and what work it needs. Cohiva Control is a CMMS that also carries each asset through to a native depreciation ledger.

CMMS

A CMMS, short for computerised maintenance management system, is software that keeps track of an organisation’s physical assets, the maintenance work raised against them, and the preventive maintenance scheduled to stop them failing. It takes the job that used to live in spreadsheets, whiteboards and paper job cards and puts it into one system, so a maintenance team can see what it owns, what condition each asset is in, and what work is due or outstanding.

What a CMMS does

At its core a CMMS holds a few connected things. There is an asset register: every pump, chiller, lift or piece of equipment, with its location, condition and history. There are work orders: records of maintenance to be carried out, who is assigned, and how far along the job is. There is preventive maintenance: recurring schedules that raise work automatically on a time or usage interval, so routine servicing happens before something breaks rather than after. Most systems add inspections, parts and inventory, and reporting on top.

The point of bringing these together is visibility and discipline. Instead of relying on memory or a binder, a maintenance manager can see the full picture: which assets are overdue for service, which work orders are stuck, and where time and parts are being spent.

How Cohiva Control uses the term

Cohiva Control is a CMMS by this definition, with an asset register, work orders that move through a server-enforced state machine, preventive maintenance on time or meter intervals, and inspections that can raise a work order on a failed item. It also tracks parts with reorder points and enforces a contractor-compliance gate.

Where it goes further than a maintenance-only CMMS is finance. The same asset record the maintenance team works on is the one a native depreciation engine works on, computing depreciation across six methods and posting the monthly journal to your accounting system. So the asset you maintain is the asset you depreciate, on one record. Cohiva Control is database per tenant, meaning each organisation’s data sits in its own isolated database.

Part of the Cohiva platform

Cohiva Control is part of the Cohiva platform. Leisure operators often run it with Cohiva Complex for centre management, and finance teams connect it to Cohiva Crunch for the general ledger. Explore the platform at www.cohiva.app.

Frequently asked questions

What does CMMS stand for?
Computerised maintenance management system. It is software for tracking assets, work orders and preventive maintenance in one place rather than across spreadsheets and paper.
Who uses a CMMS?
Maintenance and operations teams at organisations that run physical plant and equipment, such as aquatic centres, gyms, hotels, councils and manufacturers, often across more than one site.
How is a CMMS different from an asset register?
An asset register is a list of what you own. A CMMS adds the work side: scheduling maintenance, raising and tracking work orders, and recording inspections against those assets.