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Cohiva Control vs NetSuite Fixed Assets: maintenance and a fixed-asset register in one

In short

NetSuite Fixed Assets is a deep, ERP-native fixed-asset module for organisations already standardised on NetSuite. Cohiva Control approaches assets from the maintenance side: a CMMS that adds a native depreciation ledger and can post depreciation journals into NetSuite, Xero, QuickBooks or Crunch. Choose on whether you want fixed assets inside your ERP, or maintenance and asset finance joined in one operational system that feeds your ledger.

Cohiva Control vs NetSuite Fixed Assets: maintenance and a fixed-asset register in one

NetSuite Fixed Assets and Cohiva Control overlap on depreciation but sit in very different places. NetSuite Fixed Assets is a module inside an ERP, built for finance teams already standardised on NetSuite. Cohiva Control is an operational maintenance system with a native depreciation ledger that can post journals into NetSuite. They are often complementary rather than strictly either-or.

At a glance

CapabilityCohiva ControlNetSuite Fixed Assets
Fixed-asset depreciationYes, six methods including AASB 16Yes, ERP-native depth
Lives inside the ERP general ledgerPosts journals into the ledgerYes, a core strength
Maintenance: work orders and PMYesNot the module’s focus
Asset register with QR codes and conditionYesAsset records, finance-oriented
Inspections and partsYesNot the module’s focus
Contractor gate with no overrideYes, a hard 422Not applicable
Posts journals to NetSuiteYesNative

The NetSuite column is category framing. Confirm current capability and pricing on their site.

Where NetSuite Fixed Assets is strong

For an organisation that already runs NetSuite as its ERP, the Fixed Assets module has a clear advantage: it is native to the general ledger and tightly integrated with the rest of the suite, so depreciation, disposals and asset accounting sit in the same system as the financials. The accounting depth is mature, and there is no boundary to cross between the asset module and the books. If your finance team is standardised on NetSuite and the requirement is asset accounting within that ERP, NetSuite Fixed Assets is a strong, native choice and the honest recommendation for that profile.

Where Cohiva Control is strong

Cohiva Control’s wedge is the operational side that an ERP module is not built for. The asset you maintain and the asset you depreciate are the same record. Around depreciation sits a full CMMS: work orders on a server-enforced state machine, preventive maintenance on time or meter intervals, inspections that raise a work order on a failed item, parts with reorder points, and a contractor-compliance gate that is a hard 422 with no override. The depreciation engine runs six methods, posts idempotent monthly journals into NetSuite, Xero, QuickBooks or Cohiva Crunch, and keeps an append-only ledger with money held as a fixed-precision decimal rounded half up.

The two can run together: maintenance teams operate the asset in Cohiva Control, depreciation is computed there, and the journals post into NetSuite for the finance team. For maintenance-led operators who want their asset and finance data joined at the operational layer and fed to the ledger, that is the fit.

Choose Cohiva Control if

  • You want maintenance and fixed-asset depreciation in one operational system that posts journals to your ledger, including NetSuite.
  • You need work orders, preventive maintenance, inspections and a contractor gate around your assets.
  • You want one asset record across maintenance and depreciation.
  • You are an AU or NZ operator using AASB 16.

Choose NetSuite Fixed Assets if

  • You are standardised on NetSuite and want asset accounting native to the ERP general ledger.
  • Maintenance operations are handled elsewhere.

Part of the Cohiva platform

Cohiva Control is part of the Cohiva platform. Leisure operators often run it with Cohiva Complex, and finance teams connect it to Cohiva Crunch for the general ledger and consolidation. Explore the platform at www.cohiva.app.

Frequently asked questions

Does Cohiva Control replace NetSuite Fixed Assets?
Not necessarily. Cohiva Control can post depreciation journals into NetSuite, so the two can work together: Cohiva Control maintains and depreciates the operational asset, and the journals land in NetSuite. Whether you also run NetSuite's own module depends on your finance setup.
Where is NetSuite Fixed Assets strong?
For organisations already running NetSuite as their ERP, the Fixed Assets module is deep and native to the general ledger, with mature accounting depth and tight integration to the rest of NetSuite. That is a genuine strength for a NetSuite-standardised finance team.
Why would I use Cohiva Control alongside or instead of it?
Because the asset you maintain and the asset you depreciate are the same asset. Cohiva Control runs maintenance, preventive maintenance, inspections and a contractor gate, and depreciates the asset in the same system, then posts journals to your ledger including NetSuite.
Which depreciation methods does Cohiva Control support?
Six: straight-line, diminishing value, double declining balance, units of production, sum of years digits and AASB 16 leases. Money is a fixed-precision decimal rounded half up, and book value never falls below the residual value.
Is the posting safe to re-run?
Yes. The monthly run is idempotent, so re-posting does not duplicate journals, and posting state is tracked separately from the append-only ledger so a failed post can be retried.