Cohiva Control vs MaintainX: an honest comparison
MaintainX and Cohiva Control both manage maintenance, so much of the day-to-day work looks similar. The decision comes down to scope: MaintainX is built to get frontline teams running work orders and digital procedures fast, while Cohiva Control runs the same maintenance core and then carries each asset through to depreciation on your books. This comparison sticks to checkable differences and credits MaintainX where it is genuinely strong.
At a glance
| Capability | Cohiva Control | MaintainX |
|---|---|---|
| Work orders and preventive maintenance | Yes | Yes |
| Digital procedures and inspections | Yes | Yes, a core strength |
| Mobile-first frontline experience | Yes | Yes, a long-standing strength |
| Asset register | Yes | Yes |
| Fixed-asset depreciation in the same system | Yes, six methods including AASB 16 | Not the product’s focus |
| Posts depreciation journals to your ledger | Yes | Not the product’s focus |
| Contractor gate with no override | Yes, a hard 422 | As the product allows |
| Data isolation | Database per tenant | As the vendor provides |
Read the MaintainX column as category framing; confirm current capability and pricing on their site.
Where MaintainX is strong
MaintainX built its reputation on the frontline. Its mobile-first design and digital procedures make it easy for operators and technicians to adopt with little training, and its large, active user base means the workflows are tested across many industries, including manufacturing and facilities. If your selection is being led by the goal of getting people onto the tool quickly, capturing procedures as structured digital checklists, and keeping the frontline engaged, MaintainX is a strong and well-supported choice. Recommending it for a procedure-heavy frontline operation that has no need to touch the general ledger is the honest call.
Where Cohiva Control is strong
Cohiva Control’s wedge is finance. The asset your team maintains is the asset your accountant depreciates, and Cohiva Control keeps both on one record. Its depreciation engine runs six methods: straight-line, diminishing value, double declining balance, units of production, sum of years digits and AASB 16 leases. Each monthly run is idempotent, writes to an append-only ledger and can post journals to Xero, QuickBooks, NetSuite or Cohiva Crunch. Posting state is tracked separately from the immutable ledger row, so the ledger stays append-only and a failed post can be retried without corrupting it. Money is held as a fixed-precision decimal rounded half up, and depreciation never drops book value below residual.
On the operations side, the contractor-compliance gate is a hard rule rather than a soft prompt. A contractor with expired, missing or unverified public liability insurance, trade licence or site induction returns a 422 and cannot be assigned, with no override. The asset register issues stable, immutable QR-codeable IDs that are never reused on transfer or disposal, and every asset event lands on an append-only audit trail. Cohiva Control is database per tenant.
Choose Cohiva Control if
- You want maintenance and fixed-asset depreciation in the same system, with journals posted to your accounting suite.
- You need a hard, non-overridable contractor-compliance gate.
- You value an append-only audit and depreciation ledger and per-tenant data isolation.
- You report under AASB 16 and want lease treatment alongside the standard methods.
Choose MaintainX if
- Your priority is fast frontline adoption and strong digital procedures.
- You want a large, established user base and a procedure-led workflow.
- Your finance team depreciates assets separately and you want maintenance software to stay focused there.
Part of the Cohiva platform
Cohiva Control is part of the Cohiva platform. Leisure operators often pair it with Cohiva Complex, and finance teams link it to Cohiva Crunch for the general ledger. See the whole platform at www.cohiva.app.