Cohiva Control vs FMX: an honest comparison

FMX and Cohiva Control overlap on maintenance work orders, preventive maintenance and an asset register, but they emphasise different things. FMX is a facilities-management platform that pairs maintenance with scheduling and booking, with a strong footprint in schools. Cohiva Control runs the maintenance core and then carries each asset through to its depreciation on your books. This page is honest about which buyer each suits, with no invented pricing or fabricated feature claims.

At a glance

Treat the right-hand column as category framing rather than a line-by-line audit of FMX. Confirm current FMX capabilities and pricing on their own site before you decide.

Where FMX is strong

FMX has built a platform that brings maintenance together with facilities scheduling, room and event booking, and related operations, which suits organisations where the maintenance team and the facilities-booking function sit close together. Schools are a natural fit, where the same team handles work orders, room setups and event logistics. If your selection is being driven by the need to manage scheduling and bookings alongside maintenance, with finance depreciation handled in a separate system, FMX is a credible, well-regarded choice, and you would not be wrong to pick it.

Where Cohiva Control is strong

Cohiva Control starts from the maintenance core and then keeps going into finance. Every asset you maintain is the same asset your accountant depreciates. The depreciation engine runs six methods, straight-line, diminishing value, double declining balance, units of production, sum of years digits and AASB 16 leases, and each monthly run writes to an append-only ledger and can post journals to Xero, QuickBooks, NetSuite or Cohiva Crunch. The monthly run is idempotent, so re-running it does not double-post.

Money is held as a fixed-precision decimal, rounded half up. Depreciation never takes book value below the residual value, a deliberate floor.

The contractor-compliance gate is the second differentiator. A contractor whose public liability insurance, trade licence or site induction is expired, missing or unverified cannot be assigned to a work order. The block is a hard 422 at the API with no override. The gate enforces the document set you configure; what is not configurable is whether the rule is enforced.

Cohiva Control is database per tenant, so each operator’s data sits in its own isolated database.

Choose Cohiva Control if

• You want maintenance and fixed-asset depreciation in one system, with journals posted to your accounting suite instead of re-keyed.
• You run regulated or insured contractors and want a hard, non-overridable compliance gate.
• You value an append-only audit and depreciation ledger and database-per-tenant isolation.
• You are an Australian operator and need AASB 16 lease treatment alongside the standard methods.

Choose FMX if

• You need facilities scheduling, room or event booking alongside maintenance in one platform.
• Your finance team already depreciates assets elsewhere.
• Your team handles bookings and maintenance together, as many schools do.

Both can run a maintenance operation. The deciding question is whether scheduling and booking are core to you, and whether your assets should leave the maintenance system to be depreciated or stay in it. See Cohiva Control for schools and education and the best CMMS software buyer guide.

Part of the Cohiva platform

Cohiva Control is one product in the Cohiva platform. Leisure and aquatic operators often pair it with Cohiva Complex for centre management, and finance teams connect it to Cohiva Crunch for the general ledger and consolidation. See the whole platform at www.cohiva.app.